Frequently Asked Questions

Review Questions and Answers

General (4)

MITRE will work with contractors to develop a payment schedule that provides a % of contract award over time based on deliverables. The first payment, subject to change, would be approximately 10% of contract for completion of the kick-off meeting.

RFP Template Reference:
 N/A

Yes, an Offeror can submit all the required documents on or before November 1st.

RFP Template Reference:
 N/A

No, this is a Request for Proposal (RFP), which will result in MITRE awarding subcontracts to successful offerors. The guidelines and specifications for this subcontract award are different than a Grant. Please reference the RFP in its entirety for detailed information.

RFP Template Reference:
 N/A

Yes, an Offeror’s proposal may be submitted between October 21, 2019 and November 1, 2019. Refer to the RFP for detailed information.

RFP Template Reference:
 Instructions

Technical Proposal Template (1)

Yes, please provide the name of the previously proven-effective program the Offeror’s organization is proposing to replicate. Ensure the name of the proposed program matches the name of the program evaluated in the cited publication.

Please note: If the organization is proposing any adaptations to the previously proven-effective program in the cited publication(s), there is space in the Technical Proposal Template to describe these adaptations.

RFP Template Reference:
 Section 1.1 Technical Proposal Template

Statement Of Work (19)

This funding opportunity is only available to Offerors who are replicating a program that has previously been proven effective through rigorous evaluation as described in Section 1 of the SOW.

RFP Template Reference:
 N/A

For this RFP, the Offeror organization must replicate a previously proven-effective program. The previously proven-effective program the Offeror is proposing to replicate must exactly match the citation being submitted. For example, if the Offeror is proposing a previously proven-effective program called X, the citation must reference this program as “X”.

For the adaptation section, the Offeror must describe and justify the adaptations the Offeror will make. If the adaptations the Offeror is proposing now makes the program X + Y, the previously proven-effective program the Offeror is proposing to replicate is still program X. The Offeror must answer all the questions about X + Y (the program with adaptations) in Section 2.2 of the Technical Proposal Template. The Offeror must also submit a letter from the purveyor or developer with permission to make Y adaptations to program X.

RFP Template Reference:
 SOW Section 1.14, 1.15 Evaluation, Sub Factor 2.2

Yes. The MITRE Corporation welcomes proposals from a wide variety of organizations as listed in Section 1.6 of the SOW.

RFP Template Reference:
 Section 1.6

Yes, The Contractor shall obtain a fully executed memorandum of understanding (MOU) from any partnering organization regarding their role in the MITRE funded program implementation and data collection, including any approvals for the Contractor to implement the program at the partnering organization and approvals for collection of data from participating youth (with appropriate parental consent and youth assent) and the partnering organization’s staff.

Please refer to the SOW Section 1.10 Memorandum of Understanding from Partnering Organizations for additional information.

RFP Template Reference:
 MOU: Page 1 Submission Requirements

The program shall serve youth who are no younger than 12, but no older than 16 years of age at the time of enrollment.

RFP Template Reference:
 Section 1.5

The RFP requires citations demonstrating the proposed program had a statistically significant positive behavioral outcome that relates to sexual risk behavior or health consequences.

A behavior is an action or pattern of interaction regarding sexual activity. Examples of these behavioral changes can include outcomes related to sexual activity, contraceptive use, number of sexual partners, STI or HIV rates, and pregnancy rates. Please note changes in, beliefs, attitudes, and intentions do not qualify as behaviors.

RFP Template Reference:
 SOW Section 1.14, 1.15 Evaluation, Sub Factor 2.2

This evaluation consists of several questions to gain insights on replicating previously proven effective programs in high-risk, vulnerable, and culturally underrepresented youth. A large sample size is not needed to answer each of the evaluation questions.

RFP Template Reference:
 N/A

An offeror must have all key personnel on staff or must provide sufficient detail in their plan for staffing these key personnel. Providing a high-quality plan to hire, on-board, develop/train, and retain qualified personnel for the required positions is an acceptable human capital plan.

RFP Template Reference:
 Section 1.13

A cohort is a group of youth simultaneously receiving the program. The program must be delivered sequentially to at least two consecutive groups of youth. The program needs to be short enough in duration so that at least two, consecutive groups of youth can sequentially receive the entire program from start to finish prior to December 18, 2020. Implementation is not restricted to a school-based setting.

RFP Template Reference:
 Section 1.15

The Contractor shall obtain a fully executed memorandum of understanding (MOU) from any partnering organization regarding their role in the MITRE funded program implementation and data collection, including any approvals for the Contractor to implement the program at the partnering organization and approvals for collection of data from participating youth (with appropriate parental consent and youth assent) and the partnering organization’s staff.

Please refer to the SOW Section 1.10 Memorandum of Understanding from Partnering Organizations

RFP Template Reference:
 Section 1.10

This evaluation consists of several questions to gain insight on replicating previously proven-effective programs in high-risk, vulnerable, and culturally underrepresented youth. A large sample size is not needed to answer each of the evaluation questions.

RFP Template Reference:
 Section 1.15

The Contractor shall obtain a fully executed memorandum of understanding (MOU) from any partnering organization regarding their role in the MITRE funded program implementation and data collection, including any approvals for the Contractor to implement the program at the partnering organization and approvals for collection of data from participating youth (with appropriate parental consent and youth assent) and the partnering organization’s staff.

Please refer to the SOW Section 1.10 Memorandum of Understanding from Partnering Organizations

RFP Template Reference:
 Section 1.10

The person providing consent must be the parent or legal guardian of the youth.

RFP Template Reference:
 N/A

Active consent from parents/guardians and assent from youth will be required for participation in the program, participation in the surveys, and participation in the focus groups.

RFP Template Reference:
 Section 1.17, items 1 and 2

Fully executed MOUs are required for partnering organizations that are proposed to have a role in the program implementation and data collection.

Please refer to the SOW Section 1.10 Memorandum of Understanding from Partnering Organizations for additional information.

RFP Template Reference:
 Section 1.10

MITRE is not limiting this funding opportunity to any specific geographical areas/states. The awarded programs may represent a variety of demographics, program location, adaptations, and geographic locations as described in Section 1 of the SOW.

MITRE’s funding opportunity is independent of other funding organizations receive. If the Offeror is awarded a Tier 1 TPP from Department of Health and Human Services, Office of Population Health Affairs (OPA) this does not preclude an organization from being awarded a MITRE subcontract.

RFP Template Reference:
 N/A

Audio recordings of every session are required. Refer to Section 1.16.3 of the RFP.

RFP Template Reference:
 Section 1.16.3

The program Health Educators shall participate in an approximately 30-minute online survey before the program is implemented and after the entire program is implemented.

RFP Template Reference:
 Section 1.16.4

No. One curriculum per organization can be proposed and funded under this RFP.

RFP Template Reference:
 N/A

Proposal Preparation Instructions (8)

The references must be able to speak in detail to the organization’s capability to provide the program which the Offeror is proposing for this RFP and to participate in the evaluation.

RFP Template Reference:
 Past Performance references:Step 7: Provide Past Performance References

Please provide references from 3 different past or present clients that have knowledge of, and are willing to discuss, the Offeror’s organization delivery of a program of similar size and scope. Size refers to the number of participants, and frequency of program delivery, the Offeror is proposing. Scope refers to the content and programmatic schedule the Offeror is proposing.

RFP Template Reference:
 Past Performance references:Step 7: Provide Past Performance References

Please submit a fully signed and executed Memorandum of Understanding (MOU) from Partnering Organizations before or by November 18, 2019, 5 PM (ET) and 2 PM (PT) as indicated in the RFP.

The Offeror may convert their signed “MOU from Partnering Organizations into a standard searchable PDF File with copy/read only permission allowed, before or on the due date specified in the RFP. Fax or email documents will not be accepted.

RFP Template Reference:
 Submission Requirements and Proposal Submission Detail Table

The survey instrument can be download at https://teenhealthpartners.org/resources/

RFP Template Reference:
 Proposal Submission

The correct link will be posted at https://teenhealthpartners.org/resources/

RFP Template Reference:
 Proposal Submission

The offeror’s proposal will be evaluated on the extent to which their past performance demonstrates a sustained history of successful performance in contracts of similar size, scope, and/or complexity within the past 5 years.

RFP Template Reference:
 Evaluation Factor 4 Past Performance

There are no requirements regarding program funding source.

RFP Template Reference:
 Past Performance references:Step 7: Provide Past Performance References

Please provide references from 3 different past or present clients that have knowledge of, and are willing to discuss, the Offeror’s organization delivery of a program of similar size and scope. Size refers to the number of participants, and frequency of program delivery, the Offeror is proposing. Scope refers to the content and programmatic schedule the Offeror is proposing. MITRE did not specify the length of time of the program delivery or evaluation.

RFP Template Reference:
 Past Performance references:Step 7: Provide Past Performance References

Funding and Payment (7)

MITRE anticipates funding multiple subcontracts awards.

RFP Template Reference:
 Not included in the SOW or Template

The amount of contract award varies based on the Offeror’s technical and price proposals.

RFP Template Reference:
 Not included in the SOW or Template

This is a Request for Proposal (RFP), not a Funding Opportunity Announcement.The amount of contract award varies based on the Offeror’s technical and price proposals.

Similar Questions: What is the award ceiling? (maximum amount that can be requested) How much is the award ceiling? Can you please provide clarification on what the range of the award amounts will be? What is the maximum amount of the award? Is there a ‘floor’ or ‘ceiling’ amount for the budget?

RFP Template Reference:
 Not included in the SOW or Template

MITRE is not releasing the total amount of funding available for awards. Please note: This solicitation is not a grant. Awards will be Firm-Fixed Price Contracts. All interested Offerors must provide a price proposal in accordance with the template located in Appendix D.

Similar Question: What is the total amount of funding available?

RFP Template Reference:
 Not included in the SOW or Template

No.

RFP Template Reference:
 N/A

Invoices will not be paid in advance. MITRE will work with contractors to develop a payment schedule that provides a % of contract award over time based on deliverables. The first payment, subject to change, would be approximately 10% of contract for completion of the kick-off meeting.

RFP Template Reference:
 Not included in the SOW or Template

MITRE will work with contractors to develop a payment schedule that provides a % of contract award over time based on deliverables. The first payment, subject to change, would be approximately 10% of contract for completion of the kick-off meeting.

RFP Template Reference:
 Not included in the SOW or Template

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