Preventing Pregnancy in Adolescents:

Replicating Programs in Communities Across the Nation

Frequently Asked Questions (FAQs)

MITRE is committed to a timely review of your questions and inquiries. Responses to questions and inquiries will be updated frequently. MITRE edits the questions to ensure anonymity and confidentiality of the inquirer.

Approved for Public Release; Distribution Unlimited Case #19-0596 and Case #19-1601.

Definitions

Defined by Replication Cycle, Implementing Organization, Site and Group/Class.

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Funding

1. What is/will be the award floor/ceiling?

The amount of contract award varies and is based on the Offerors technical and cost proposal.

Similar Questions:

  • Do you have any idea of [a] funding award ceiling?
  • There seems to be no information about budget. What are grantees allowed to ask for in terms of budget and what type of expenses can the budget cover?
  • It’s very difficult to plan a project design without having no guidance on maximum award we can ask for. Can you please provide more specifics on the amount organizations can apply for?
  • What is the ceiling amount of funding awarded for this program?
  • There seems to be no information about budget. What are grantees allowed to ask for in terms of budget and what type of expenses can the budget cover?
2. Can you define what is meant by “may cover some costs related to pregnancy prevention service delivery?”

Funding will cover the cost of the program materials, facilitation of the program, training of facilitators as needed, data collection and time to meet with MITRE and complete forms and reports. The RFP will provide detailed instructions and a cost template.

Similar Questions:

  • Is the expectation that the award would fully cover the cost of data collection?
  • Does funding cover entire cost of service delivery?
  • What restrictions will exist on budgeting (implementation costs, OH/G&A)?
  • If I serve 5,000 youth for say $1,000,000. But you only have $500,000 left in funding. So then in that case I would be willing to drop how much I need to still get the contract.
  • Will you fund proposals at a lower amount than they requested?
3. Can I apply to be a MITRE adolescent pregnancy prevention subcontractor and apply for a Department of Health and Human Services (HHS) Office of Adolescent Health (OAH) grant during the same time period?

The MITRE anticipated funding opportunity is independent of other funding the organization may receive. Being awarded an OAH grant or funding from other sources does not preclude an organization from being awarded a MITRE subcontract.

4. Have you considered making funds available to allow programs to be evaluated since there are many excellent programs out there that have not had the level of funding available to do the research to become evidence-based?

This funding opportunity is only available to Offerors who are replicating a program that has previously been proven effective through rigorous evaluation as described in Section 1 of the RFP.

5. Is the expectation that the implementing organizations would also have funding from other sources?

No.

6. May we budget for a "pilot" cohort to test our systems and let our instructors' practice before launching into the actual evaluation?

For purposes of this acquisition, replication includes program implementation and collection of data that MITRE will analyze as part of its independent evaluation. The length of the period of performance will vary across IOs and will be driven by the time each IO needs to complete the requirements of the Contract, including any planning activities, program implementation, and data collection. The length of the period of performance will be a maximum of 16 months.

Period of Performance

7. Will each award be contracted for 12 months? Do you anticipate that there would be additional option years beyond the first year's funding?

The length of contract award is tailored to the proposed timeframe in the application to complete program replication and data collection. For additional information, please see Contract Type / Period of Section 1 of the RFP.

Similar Questions:

  • Our community uses Aban Aya, a four-year evidence-based intervention, would a four-year model be eligible? Or only models that can be completed by December 2020.
  • Are programs that are too long to be replicated twice with time for the before-and-after data collection eligible for this opportunity?
8. Is this a one-time opportunity, or will MITRE make awards in future years?

As of this time, there are no plans for future awards.

9. How are the start times determined? Is it based on applicant preference?

The length of the period of performance (PoP), and the start and end dates of the period of performance for this effort, is expected to vary across Implementing Organizations. Please read additional details described in Section 1 Contract Type/Period of Performance.

Award Selection and Notification

10. How many awards will MITRE make?

MITRE anticipates making multiple awards.

Similar Questions:

  • How many awards do you plan to make?
  • Is there a cap number of contracts you are going to be giving out
11. How will my application be evaluated by MITRE?

MITRE’s proposal review process follows best practices in acquisition. Offerors must meet the requirements for RFP submission and program replication requirements to qualify for funding and to undergo a full panel review of their technical and cost proposal as described in Section 3 of the RFP.

12. Do you have any other details to see if we qualify to apply?

Required qualifications are described in the RFP.

13. Is this a grant or a contract?

MITRE intends to award Firm-Fixed Price (FFP) contracts as stated in Section 1 of the RFP.

14. Is this contract only available only to US sites?

This contracting opportunity is for US organizations.  Ineligible organizations are international, non-domestic, or foreign institutions.

15. I see that you have no specific deadline for when a proposal can be submitted. This is confusing. Did you clarify this? If so, when is a proposal due? If yes, are the other dates following submission posted?

Offerors are required to follow proposal upload instructions contained in Appendix C of the RFP to submit an electronic copy of the Technical Proposal and Cost Proposal, between 5, August 2019, Noon ET and 19, August 2019, Noon ET. For additional information on key dates, please see Section 2 of the RFP or the teenhealthpartners.org website.

16. Hello! Are small businesses eligible?

Please see the Eligible Organizational Categories Section 1 of the RFP.

17. When will I know if I will receive an award?

MITRE will notify all offerors of their award status in late summer or early fall. After notifying all offerors, MITRE will post the awarded organizations along with the programs being replicated on https://teenhealthpartners.org/

18. When will selected contractors know if they will be performing the priced optional tasks (5-8)?

MITRE will work with each selected IO to determine what optional tasks may be exercised as described in the RFP.

Program Requirements

19. It seems as if you want our program to fit into your requirements instead of letting us run the program how we know it works. Is there any flexibility to ensure you are actually measuring how the program normally operates?

Required qualifications are described in the RFP.

20. If a program developer believes that recording sessions would be inconsistent with replicating the program with fidelity, is that program eligible for this opportunity?

Please read Section 1 of the RFP for program requirements.

21. When you talk about "separate sites" needing to submit a separate proposal, what is considered a "site." Example: if a program is provided in different schools within ONE school district -- is the school district a single site?

MITRE defines the term “site” as the space where program delivery will occur. Each implementing organization is required to submit a proposal. Each implementing organization may deliver their proposed program at one or multiple sites. Please see diagram on https://teenhealthpartners.org website.

Similar Questions:

  • I asked the question about what is considered a “site” — giving the example of a school district where a community nonprofit may have an MOU to provide the same evidence-based program in the same classes at several middle or high schools. I heard you say that, in this situation, the school district would be considered the single site for one proposal submission. Correct?
22. Is there only specific geographical areas/states that will be accepted for this program?

MITRE is not limiting this funding opportunity to any specific geographical areas/states. The awarded programs may represent a variety of demographics, program locations, adaptations, and geographic locations as described in Evaluation Section of the RFP.

23. My apologies if this has already been asked (had to step away for a quick minute). Q: I believe I saw in the SOW that an applicant can submit multiple proposals for different locations. However, I heard you saying that only the latest submission will be reviewed. Can you clarify/verify that a subcontractor can submit multiple proposal for different locations?

MITRE recognizes national or regional offices may submit an application where they provide an overall administrative/supportive role, but the implementation would be conducted at regional or local site(s).

Similar Questions:

  • Are organizations eligible for multiple awards?
24. Does subcontractor need to be primary implementor or can we partner with other local CFBOs to implement program?

Implementing organizations (IOs) may only apply to replicate one program (either directly themselves or in partnership with a partner organization). They must also conduct at least two, but no more than three replications of the program. During each replication cycle/effort, IOs may deliver the program to one or more groups and these groups may be located proximally or distally from each other.

25. To clarify, if we are participating in a current federally funded TPP program where outcomes are evaluated in a classroom setting, we are still eligible to participate in evaluation if we implement the program in a non-classroom setting?

Eligibility requirements are described in Section 1 of the RFP.

26. Could you please explain why clinic-based programs are ineligible, so that we understand if there are other characteristics of programs that will make them less competitive for these contracts?

The final RFP clarified the types of programs that are not eligible. Non eligible programs are: “Programs delivered in private non-group; non-licensed homes are not eligible for replication under this contract. Programs designed or proposed to be delivered to one individual at a time are not eligible.”

27. Does the MITRE program require use of specific curriculum materials that MITRE provides in order to participate in this program or would we be able to use our current program materials?

MITRE is not providing a program. This funding opportunity is only available to offerors who are replicating a program that has previously been proven effective through rigorous evaluation.

Similar Questions:

  • Can we use our existing program if we can cite sources?
  • Are there other programs that you already know meet the criteria listed in paragraph 3?
  • What programs in the TPP Evidence Review meet the criteria listed in paragraph 3?
  • Which results from the 2010-2015 TPP programs qualify under paragraph 3?
  • What programs in the TPP Evidence Review are short enough to be replicated twice in the required time period?
28. Do you have to use only one program, or can you combine several modules as long as you maintain the fidelity of the programs?

Offerors shall obtain the purveyor/developer permission for any modifications or adaptations planned prior to award and the purveyor/developer confirmation that the modifications and adaptations will not compromise fidelity or integrity.

29. Do we simply demonstrate that the curriculum we are proposing to use with this new audience is evidence based/has been externally evaluated/has shown impact?

Offerors shall provide at least one but no more than two citations to publicly available publication(s) that demonstrate that the program has been proven effective through a rigorous evaluation.

30. Do we have to use your survey if we have a valid and reliable survey (developed by Dr Stan Weed)? Part of our evidence-based process is that we use the survey data to inform educators on how they are doing with predictors of teen sexual activity so that they can improve at their next implementation site. This process is part of our continuous quality improvement plan and monitoring of the program so that educators can be intentional in their delivery to get actual behavior impacts in teens.

The Offeror is required to conduct timely and accurate collection and facilitation of data collection, as directed by MITRE, utilizing standardized questionnaires and forms developed by MITRE and, if needed, approved by MITRE’s Institutional Review Board (IRB).

Similar Questions:

  • Our survey has already been approved by public schools; all surveys and evaluation processes must go through a school board and legal approval (even if already approved by an IRB). This approval process can be lengthy.
31. If MITRE does elect to incorporate three-month surveys, does that mean all programs will need to be completed by September 18, 2020 so that three-month surveys can be completed by December 18, 2020?

Yes.  The program would have to be fully implemented by September 18, 2020.

32. Does data collection submitted to a partner organization for CQI count as a separate evaluation?

The Offeror shall not perform a separate evaluation of the program in the same locations or with the key stakeholders, health educators, or youth participants that are included in the MITRE evaluation. MITRE would need additional information regarding the extent of data collection and purposes to fully respond.

33. Program evaluations done by the program developer count as an independent evaluation.

Program evaluations conducted by the developer or purveyor are not considered to be an independent evaluation.

34. Can the Financial Analyst be contracted? We have a CPA we contract with.

Yes, please read Key Personnel Section 1 of the RFP to obtain additional details on key personnel qualifications and required level of effort for each role.

35. Can one individual fill multiple "Key Personnel" positions?

It is possible that an individual could act in more than one role. Please see Section 1 of the RFP to obtain additional details on key personnel qualifications and required level of effort for each role.

36. Can the program be evidence informed rather than evidence based if in the process of becoming evidence based?

To be eligible, a program must meet all the criteria as stated in Section 1 of the RFP.

37. If an IO is currently administering a program and is interesting in using this opportunity to repeat or expand it, would that count as "enhancing" services or "duplicating" them?

Offerors must propose a program replication in a different population or setting than prior rigorous evaluation. Please see Section 1 of the RFP for additional details.

38. Are you looking for licensed individuals to facilitate this program; is there an educational requirement?

Please read Section 1 of the RFP to obtain additional details on key personnel qualifications and required level of effort for each role.

Evaluation, Study Design, and Data Collection

39. Is there a specific or range of sites or number of youths served preferred?

Please read Section 1 of the RFP. “MITRE is planning for diversity in geographic distribution, program settings, program type and populations to be served. The program must serve at least ten youth 12 to 16 years of age and may serve youth in multiple locations/addresses.”

40. Is the assumption that MITRE would conduct all data analysis and the funded organizations would not participate in any analysis?

MITRE shall have the exclusive authority and responsibility for determining the evaluation design, selecting organizations by independent award of competitive subcontracts, providing appropriate assistance, performing data analysis, and documenting the Health FFRDC operator’s independent findings.

Similar Questions:

  • Do you plan to make recommendations on the evaluation (e.g. design, power analysis, etc.) or will the eligible organization include their recommendations as part of the proposal process?
41. What is the length of the questionnaire?

The participant survey is estimated to take 25 to 30 minutes.

42. How large is the survey group to be?

The program must serve at least ten youth 12 to 16 years of age at time of program enrollment and may serve youth in multiple sites.

43. How/where is data collection training held?

MITRE will conduct training via teleconferences and via in person visits as needed.

44. What type of evaluation will be required (i.e. RCT, quasi-experimental, pre/post surveys, etc.)?

MITRE shall have the exclusive authority and responsibility for determining the evaluation design, selecting organizations by independent award of competitive subcontracts, providing appropriate assistance, performing data analysis, and documenting the Health FFRDC operator’s independent findings.

Similar Questions:

  • Can you describe the control group aspect?
  • Our survey has already been approved by public schools; all surveys and evaluation processes must go through a school board and legal approval (even if already approved by an IRB). This approval process can be lengthy.
45. Do you anticipate any additional evaluation activities as a part of this work?

Evaluation activities are described in Section 1 of the RFP.

Similar Questions:

  • In addition to the three-month follow-up survey, will MITRE make any evaluations of impacts after more than three months?
46. Please clarify if the programs that can be replicated are limited to models evaluated through past TPP Program grants, or if “Teen Pregnancy Prevention" as used here is a more generic reference that includes teen pregnancy prevention programs generally. Section 5(3) doesn’t specify that models replicated have to be from the TPP Program or the Teen Pregnancy Prevention Evidence Review.

Proposed programs for replication need to meet criteria described in Program Requirements Section 1 of the RFP and the requirements are not associated with any particular funding source.

47. If our organization is awarded funding, are we allowed to contract with another organization to implement the program? Our agency would work with that organization to ensure a qualified health educator was in place to fulfill the requirements of that position as described in the RFP.

The Offeror shall obtain a fully executed memorandum of understanding (MOU) from any partnering organization regarding their role in the program implementation and data collection, including any approvals to implement the program at the partnering organization and approvals for collection of data from participating youth (with appropriate parental consent and youth assent) and the partnering organization’s staff.

48. Normally, we wouldn't expect a replication as small as ten youth to allow for reliable evaluation. How do you plan to ensure statistically significant results with a group of that size?

The Health FFRDC’s subject matter experts in adolescent health, school health programs, program evaluation, information technology, acquisitions and health policy are conducting the evaluation.

MITRE shall have the exclusive authority and responsibility for determining the evaluation design, selecting organizations by independent award of competitive subcontracts, providing appropriate assistance, performing data analysis, and documenting the Health FFRDC operator’s independent findings.

49. May an organization conduct this implementation and evaluation (so long as the samples are different) alongside another federally funded TPP grant?

The Offeror shall not perform a separate evaluation of the program in the same locations or with key stakeholders, health educators, or youth participants that are included in the MITRE evaluation.

Communication

50. When can we get a copy of this meeting?

The Listening Session Recording and Listening Session Information are both available for download on the http://teenhealthpartners.org website.

51. We work with over 100 community-based organizations across the country who would all be very interested in applying for this funding. Can I forward the RFP?

The RFP will be posted on the teenhealthpartners.org website.

52. Who receives project results/report?

MITRE will provide the results to OASH and post findings on the website, http://teenhealthpartners.org, and will work with each Organization to provide insights on their results.

53. The link on the website doesn’t work to go to teenhealth.org, and there are no other instructions to show interest in applying. Could you please direct me to the right place?

The correct website address is http://teenhealthpartners.org

54. I read your sources sought announcement regarding the teen pregnancy prevention contract opportunity and have a few questions. Is there a phone and contact to speak with?

All questions and inquiries must be submitted in writing through email (teenhealth@mitre.org) or via the website (http://teenhealthpartners.org/faqs/ask/).

55. May we get a copy of the student survey, the link is no longer available on the website.

Go to the resources tab on the teen health partners website which provides a link to the draft base line survey.

56. How are you planning to report the results? By contractor? By curriculum? By population? Aggregated across all contractors?

MITRE will provide the results to OASH and post findings on the website, https://teenhealthpartners.org. MITRE will work with each organization to provide insights on their results.

57. When do you intend that your results be made public?

MITRE will provide the results to OASH and post findings on the website, https://teenhealthpartners.org. MITRE will work with each organization to provide insights on their results.

MITRE Approach and Expertise

58. What is MITRE's experience in the teen pregnancy prevention field?

MITRE is a not-for-profit corporation operating in the public interest to conduct an independent evaluation in a manner consistent with statutory language in the Consolidated Appropriations Act of 2018, that is, for replicating Teen Pregnancy Prevention (TPP) programs. MITRE is solely responsible for determining the evaluation design, selecting organizations by independent award of competitive subcontracts, providing appropriate assistance, performing data analysis, and documenting the independent findings for the Health Federally Funded Research and Development Center (FFRDC) that MITRE operates. The Health FFRDC’s subject matter experts in adolescent health, school health programs, program evaluation, information technology, acquisitions and health policy are conducting the evaluation.

Request for Proposal (RFP) - NEW

59. I have an RFP and on page 55 it states to go to the website for Appendix E. I do not see that appendix on the website. Can you please direct me to the correct location?

Appendix E refers to the Cost Proposal Template. Please visit https://teenhealthpartners.org/rfp-form/ to download the Cost Proposal Template (Released 7/23/2019). This was previously referred to as RFP Download 2 of 2. 

60. How do I combine multiple letters as one Microsoft Word document and upload it in the Submit Proposal Form?

The “Letters from Developers or Purveyors of Pregnancy Prevention Programs Upload” field is limited to one .doc or .docx document. In some instances, we understand that an Offeror may have multiple letters or letters that have multiple pages 

One solution to combine multiple letters (or multiple pages) into a single Microsoft Word document is to convert the letters into images (e.g., JPG, PNG) and consolidate. If you are starting with a hard copy, scan the document. In most instances that scan will appear as a PDF file. Open the PDF, double click inside the document (your scan will be highlighted in blue).  

Then right click and select copy image 

Go to a new Microsoft Word document and paste the copied image 

Repeat the above steps for all the letters you choose to upload using the same word document. Then upload that single .doc or .docx document with all of the letters into the applicable upload field 

61. How do I combine multiple MOUs or multiple MOU pages as one Microsoft Word document and upload it in the Submit Proposal Form?

The “Memorandum of Understanding (MOU) from Partnering Organizations Upload” field is limited to one .doc or .docx document. In some instances, we understand that an Offeror may have multiple MOUs or MOUs that have multiple pages.  

One solution to combine multiple MOUs (or multiple pages) into a single Microsoft Word document is to convert the MOUs into images (e.g., JPG, PNG) and consolidate. If you are starting with a hard copy, scan the document. In most instances that scan will appear as a PDF file. Open the PDF, double click inside the document (your scan will be highlighted in blue).  

Then right click and select copy image.  

Go to a new Microsoft Word document and paste the copied image.  

Repeat the above steps for all MOUs you choose to upload using the same word document. Then upload that single .doc or .docx document with all of the MOUs into the applicable upload field.  

The Office of the Assistant Secretary of Health (OASH), U.S. Department of Health and Human Services (HHS), engaged MITRE, the operator of the Centers for Medicare and Medicaid Services (CMS) Alliance to Modernize Healthcare (the Health FFRDC), to objectively evaluate replication of pregnancy prevention programs that have been proven effective through rigorous evaluation. Federally funded research and development centers (FFRDCs) are unique organizations that assist the U.S. government with scientific research and analysis; development and acquisition; and systems engineering and integration. MITRE is a not-for-profit company that manages seven FFRDCs, including the Health FFRDC. Under this project, the Health FFRDC is conducting objective, evidence-based research. MITRE is evaluating replication of pregnancy prevention programs that have been proven effective through rigorous evaluation. MITRE will share the evaluation results with OASH for its consideration.

Approved for Public Release; Distribution Unlimited Case #19-0596 and Case #19-1601.

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